Invoicing clients is the fifth installment to my Freelance Writing Guide For New Freelancers. While we work with clients as writers, we also have to find convenient ways to invoice them for our services.
Luckily for most, PayPal is a widely used by online businesses for service transactions, whether you buy products or get paid for services you provide.
While most people know PayPal as a merchant solution, many don’t know that you can also send invoices with PayPal or even setup recurring payment requests for repeat services. Doing this provides your clients with a fuss free way of receiving tax invoices, while you can keep track yourself.
As with running any business, it is essential for freelance writers to keep book on income and expenses for the tax man. Starting off the right way will save you many headaches later down the track.
The recurring payment feature in PayPal is great for regular clients who buy the same service from you every week or month. It will remind them to pay you via a friendly email and help both the client and freelancer to stay organized.
To send an invoice to a client simply navigate to the Request Money tab within your PayPal admin. Then click on Create an Invoice.
If you have previously saved invoices, you can choose them via the pull down menu in select template. I normally name them by the clients name which makes it easy to find what I’m looking for in the future. Naturally this feature only works if the invoice is recurring (e.g. stays the same for both your service and pay). Otherwise just choose new invoice and click continue.
In the new window that appears you can create your invoice in easy steps, using your address, phone number, the details of the invoice, currency you want to be paid with and so on. PayPal also provides a nice and neat looking table in which you can insert your service modules.
Once you click on continue you will be able to check your data once more before you send it off to your client. This is so easy and fast, that creating invoices with PayPal is the best thing I have come across.
Previously I used FreshBooks who also provide a good service, both free and paid, but lately I have reverted to using mainly PayPal since it is so easy and fast to use.
In the end, it doesn’t matter which service you use to send client invoices as a freelance writer, as long as you have a system that works for both you and your clients.